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05/25/2018

New Office 365 Features

Recently, Microsoft has introduced two small, but welcome updates for Office 365 customers.  First, versioning updates for OneDrive for Business and second, changes to the default link type when sharing.

Version history is designed to help you keep track and restore files when they change.  Office 365 has several features that leverage versioning such as AutoSave and Restore your OneDrive.

For a consistent user experience, versioning has been enabled across all Document Libraries in team sites in SharePoint Online and OneDrive for Business.  All libraries will be set to retain a minimum of one hundred major versions.  Existing libraries that have versioning enabled, but set to retain fewer than one hundred major versions will be updated to retain the new minimum.  Libraries that are already set to retain one hundred or more major versions will not be affected.

Another change to take note of is that the Document Library Settings page will no longer support the ability to disable versioning or configure it to retain fewer than one hundred versions.

This change will be rolling out to first release users in June with a worldwide release beginning in July.

The other important change rolling out this week to first release users are changes to Document Sharing Links.  

When a user wants to share a document or folder, they can get a link to send to others.  SharePoint Online supports three types of links: Anonymous access links, internal links, and direct links.  Now SharePoint administrators may enable anonymous access links for users, but they may not want this to be the default link when the user opens the Get a link dialog.

Administrators can set the default link type to be more restrictive.  Users will still have the option of selecting the other types of links as needed.  This setting can be configured both globally for SPO and at the site collection level. 

To change the setting, navigate to the SPO Admin Center:
1.    Sign in to Office 365 as a global or SharePoint admin
2.    Select the app launcher waffle in the upper-left and choose Admin to open the Office 365 admin center.
3.    In the left pane, choose Admin centers  SharePoint.

Change the default link type (SPO global setting)
1.    In the left pane, choose sharing.
2.    Under Default link type choose the option you want to show by default when a user gets a link 


3.    Under Default link permission choose whether you want the default permission to be view or edit  

Change the default link type (site collection setting)
1.    In the left pane, choose site collections.
2.    Select the site collection that you want to change, and then click Sharing.
3.    Under the Default link type, clear the Respect default organization setting check box, and then choose the option you want to show by default when a user gets a link.  


4.    Under Default link permission, clear the Respect default organization setting check box, and then choose whether you want the default permission to be view or edit 


5.    Click Save