Teams Meeting Recordings Auto-Expiration In OneDrive & SharePoint
Teams Meeting Recordings Auto-Expiration In OneDrive & SharePoint
Microsoft is launching the meeting recording auto-expiration functionality as part of the evolution of the new Stream (based on SharePoint), which will automatically destroy Teams recording files saved in OneDrive or SharePoint after a specified period of time.
If you do not want your tenant's records to expire, Admins will have complete control over this functionality through the Teams Admin center or using PowerShell.
If no action is taken, new recordings will automatically expire 60 days after they are made, with the exception of A1 users, who will receive a maximum 30-day default setting. The 60-day default was chosen because, on average, 99 percent or more of meeting recordings are never seen again after 60 days, according to all renters. If an alternative expiration timeline is needed, this parameter can be changed.
Additional clarifications:
- The expiration setting is not a retention setting. For example, setting a 30-day expiration on a file will trigger an auto-deletion 30 days after the file was created, but it will not prevent a different system or user from deleting that file ahead of that schedule.
- When a recording is deleted due to the expiration setting, the end user will be notified via email. The SharePoint tenant or site admin, or the end user with edit/delete permissions will be able to retrieve the file from the recycle bin for up to 90 days.
- Any retention/deletion/legal hold policies you have designated in the Compliance center will override this feature.
- The admin does not have the ability to override end-user modification capabilities.
- This will not impact any existing meeting recordings created before the feature is deployed. Also, any changes to the default date in the admin console will only apply to newly created meeting recordings after the change is made.
- The min number of days that can be set is 1 and the maximum is 99,999 (e.g. 273 years).
- This feature does not impact meeting recordings stored in Microsoft Stream (classic Stream) but will affect recordings stored in the new Stream (built on OneDrive and SharePoint).
- This feature is only available for Teams meeting recordings created by the Teams service in OneDrive and SharePoint. It is not available for other file types in OneDrive and SharePoint.
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